Create drop downs in excel how to#
Create drop downs in excel update#

The changes automatically update in the drop-down list on the first sheet. If you created a drop-down list via a table, you can add or remove items by editing the table in the second sheet. Then you can edit the list items in the Source box. To edit a drop-down list in Excel that you created manually, go to Data Validation. Related: 50 Questions To Help You Ace an Interview Test on Excel Editing a drop-down list If you don't want users to see the second sheet, right-click on the sheet name. Then, open the second sheet and select the items in the table that you want to appear in the drop-down list.įinalize the drop-down list by pressing enter and selecting OK. Select the Source button to minimize the Data Validation dialog box. Click on the drop-down menu under Allow and select List. Go to the Settings tab in the Data Validation dialog box. In the first sheet, go to the Data Tools group under the Data tab. Highlight the cell or cells in the first sheet you want to contain the drop-down list. If you've already typed a list of items, you can convert it to a table by pressing Ctrl + T. In the second sheet, create a table and enter the items you want in your drop-down list. Set aside the first sheet for your users to complete. Open your Excel workbook and create two sheets.

Create drop downs in excel how to#

Here's how to create a drop-down list in Excel by using a table: Related: 25 Best Excel Tips To Optimize Your Use How to create a drop-down list in Excel using a table Separate each value with a comma, ensuring you don't include a space after the commas before clicking OK.

In the Data Validation dialog box under Settings, click the drop-down menu under Allow and click List.Ĭlick on the Source box and type in the values you want to appear in your list. Go to the Data Tools group and click Data Validation. If you want multiple cells to contain the same list, you can select multiple cells by clicking and dragging.Ĭlick on the Data tab in the ribbon. Select the cell that you want to contain in the drop-down list. Here's how to create a drop-down list in Excel manually: Related: How To Include Excel Skills on Your Resume How to create a drop-down list in Excel manually They may also view long lists by hovering their mouse over the scroll bar and scrolling their mouse wheel. Longer lists may require users to scroll by clicking the up and down arrows on the scroll bar. When they click on this icon, users can view all the items in the list. It can prevent users from entering their own values and make it easier to quickly fill out spreadsheets by providing set options.ĭrop-down lists are within a single cell and accessible by clicking the drop-down arrow icon to the right of the cell. What is a drop-down list in Excel?Ī drop-down list in Excel lets users choose an option from a list of choices. In this article, we share two different methods for creating a drop-down list in Excel and explore useful customization options, like how to prevent or allow invalid entries. Adding drop-down lists can make it easier for users to fill out your spreadsheets and simpler for you to organize your data. This feature allows users to select items from a list instead of typing in their individual values. We would love to hear from you, do let us know how we can improve, complement or innovate our work and make it better for you.If you want users to fill out a spreadsheet, creating a drop-down list may help improve the process. And also you can follow us on Twitter and Facebook. If you liked our blogs, share it with your friends on Facebook. You can create a dropdown list in google sheets using the same method. Repeat the process for all the options like Green and Blue and your list will be shown like in below snapshot.ĭrop down list and Conditional formatting tools are very useful in Excel 2016, to view your data in a particular format manner. Select Specific Text option and select the cell for colour as in this case Red. Select New rule from the list and a dialog box will appear. Select the option List in Allow and select the source list in Source option and click OK.Ī dropdown list will be created on the cell. We need that the user has to select from this list.Ĭlick Data > Data Validation option in Excel 2016ĭata Validation dialog box appears as shown above. Here is a list of three colours Red, Green and Blue. We will be using Conditional Formatting and Data Validation options.įirst, let’s understand how to make a dropdown list in Excel with an example here In this article, we will learn how to create a Dropdown list with color in Microsoft Excel.ĭrop down list limits the user to choose a value from the list provided instead of adding values in sheet.